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Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the ...
A signed ballot is sometimes used as a substitute for a roll call vote. It allows the members' votes to be recorded in the minutes without the chair having to call the names of each member individually. [6] A motion to use a signed ballot is one of the motions relating to methods of voting and the polls.
Special meeting – a meeting scheduled separately from a regular meeting, as the need arises. [10] [11] Adjourned meeting – a meeting that is continued from a regular meeting or a special meeting (also called a "continued meeting"). [10] [12] This meeting is scheduled by a motion to do so. Annual meeting – a meeting held every year. [13]
Another case of this requirement is the reading of the minutes. Unanimous consent is required to not do the reading. Any member can request that the minutes be read and it would have to be done. [14] A series of independent resolutions may be offered in a single motion. Unanimous consent is required to consider such a motion in one vote.
A business record is a document (hard copy or digital) that records an "act, condition, or event" [1] related to business. Business records include meeting minutes, memoranda, employment contracts, and accounting source documents.
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