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By converting paper documents into digital format through scanning, organizations convert paper into image formats such as TIF, JPG, and PDF, and also extract valuable index information or business data from the document using OCR technology. Digital documents and associated metadata can easily be stored in the ECM in a variety of formats.
No further software is needed. Document scanners, multi function copiers and internal services can be connected any time. The integrated print server (CUPS), for example, converts spool files automatically into an archive friendly format and sends them to the database where they remain in absolutely audit proof storage.
PaperPort is commercial document management software published by Tungsten Automation, used for working with scanned documents.It uses a built-in optical character recognition to create files in searchable Portable Document Format (PDF); text in these files is indexed and can be searched for with appropriate software, such as Microsoft's Windows Search.
Contentverse is document management software with features that allow businesses to streamline operations while maintaining accountability through integration document imaging and scanning, security, workflow and email archiving. Instant search and find allows users to categorize each document when imported according to the fields they choose ...
This is a list of free and open-source software packages (), computer software licensed under free software licenses and open-source licenses.Software that fits the Free Software Definition may be more appropriately called free software; the GNU project in particular objects to their works being referred to as open-source. [1]
Using this auto-generated library of templates, the software can then identify and extract data from any scanned document in a single flow. This image-based classification approach, combined with a full-text analysis of certain documents (based on a keyword search), are the main technologies used today to process semi- or unstructured documents.