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The Rules for Archival Description (RAD) is the Canadian archival descriptive standard. It provides a set of rules based on traditional archival principles, whose purpose is to provide a consistent and commonly shared descriptive foundation for describing archival materials within a given fonds. [ 1 ]
It defines the primary descriptive entities of the model, and how these interrelate within archival description. RiC also aims to modernise the aging current standards, by enabling archival description to better capture the complex relationships records have with each other, and with their creators, holders, and subjects.
7.Description Control [3] Archivist's Note: Information on who prepared the description and how. Rules or Conventions: Protocols on which the description is based. Date(s) of descriptions: Dates of creation and revision. The standard provides a framework for a common approach, rather than a rigid format. [3] [4]
For example, archival descriptions will always proceed from the general to the specific. We see this reflected in the levels of description , which categorise archival material similarly to how taxonomic rank groups organisms from the general to the specific.
A bibliographic description represents an individual published item, is based on and derived from the physical item, and is thus considered item-level. [3] Archival description, by contrast, represents a collection, or a fonds, often containing individual items of various media, sharing a common origin, or provenance. [12]
The first step in archival processing is to survey the collection. The goal of a survey is to gain an understanding of the originator, determine the context of the creation of the collection, to observe the material's overall size and scope, to ascertain if the collection has access limitations, to locate any existing finding aids submitted with the collection, and to discover any underlying ...
Appraisal is considered a core archival function, along with acquisition, arrangement and description, preservation and access. The official definition from the Society of American Archivists (SAA) is as follows: In an archival context, appraisal is the process of determining whether records and other materials have permanent (archival) value.
A good example of metadata is the cataloging system found in libraries, which records for example the author, title, subject, and location on the shelf of a resource. Another is software system knowledge extraction of software objects such as data flows, control flows, call maps, architectures, business rules, business terms, and database schemas.