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The Rules for Archival Description (RAD) is the Canadian archival descriptive standard. It provides a set of rules based on traditional archival principles, whose purpose is to provide a consistent and commonly shared descriptive foundation for describing archival materials within a given fonds. [ 1 ]
Archival description must be clear about what archivists know, what they don’t know, and how they know it. Archivists must document and make discoverable the actions they take on records. Archival description is accessible. Archival description should be easy to use, re-use, and share. Each collection within a repository must have an archival ...
Version 0.2 was released in 2021, now featuring an independent introduction to archival description (RiC-IAD) and updates to the original RiC-CM and RiC-O. [2] A fourth part of the standard covering Application Guidelines (RiC-AG) is also expected, prior to a completed RiC version 1.0 being released as an official ICA recommendation.
7.Description Control [3] Archivist's Note: Information on who prepared the description and how. Rules or Conventions: Protocols on which the description is based. Date(s) of descriptions: Dates of creation and revision. The standard provides a framework for a common approach, rather than a rigid format. [3] [4]
For example, archival descriptions will always proceed from the general to the specific. We see this reflected in the levels of description , which categorise archival material similarly to how taxonomic rank groups organisms from the general to the specific.
A bibliographic description represents an individual published item, is based on and derived from the physical item, and is thus considered item-level. [3] Archival description, by contrast, represents a collection, or a fonds, often containing individual items of various media, sharing a common origin, or provenance. [12]
The first step in archival processing is to survey the collection. The goal of a survey is to gain an understanding of the originator, determine the context of the creation of the collection, to observe the material's overall size and scope, to ascertain if the collection has access limitations, to locate any existing finding aids submitted with the collection, and to discover any underlying ...
Resource Description and Access, for example, defines how the physical characteristics of books and other items should be expressed. The Library of Congress Subject Headings (LCSH) are a list of authorized subject terms used to describe the main subject content of the work. Other cataloging rules and classification schedules can also be used.