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The Rules for Archival Description (RAD) is the Canadian archival descriptive standard. It provides a set of rules based on traditional archival principles, whose purpose is to provide a consistent and commonly shared descriptive foundation for describing archival materials within a given fonds. [ 1 ]
Archival description must be clear about what archivists know, what they don’t know, and how they know it. Archivists must document and make discoverable the actions they take on records. Archival description is accessible. Archival description should be easy to use, re-use, and share. Each collection within a repository must have an archival ...
Description from the general to the specific; Multilevel description starts from a general level of description, which is usually the fonds, and proceeds to more detailed levels, such as the subfonds, the series, the file, the item, etc. This hierarchical structure must be represented and properly defined in the archival description. [2]
Work on an encoding standard for archival description began in 1992 at the University of California, Berkeley, and in 1998 the first version of EAD was released. [4] A second version was released in 2002, and the latest version, EAD3, was released in August 2015. [5]
An International Standard Archival Authority Record (ISAAR) is a form of authority control record, standardized by the Committee of Descriptive Standards of the International Council on Archives. [ 1 ]
Version 0.2 was released in 2021, now featuring an independent introduction to archival description (RiC-IAD) and updates to the original RiC-CM and RiC-O. [2] A fourth part of the standard covering Application Guidelines (RiC-AG) is also expected, prior to a completed RiC version 1.0 being released as an official ICA recommendation.
At the highest level of description, a group of records from the same source is called a fonds (/fõː/)—or in some cases, "record group" or "papers". For example, the archival collection of Roxana Ng's records is called "Roxana Ng fonds". Going from the general to the specific, a fonds may be subdivided into series and subseries.
The first step in archival processing is to survey the collection. The goal of a survey is to gain an understanding of the originator, determine the context of the creation of the collection, to observe the material's overall size and scope, to ascertain if the collection has access limitations, to locate any existing finding aids submitted with the collection, and to discover any underlying ...