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The Order defines "information" to include any records, documents, papers, reports, letters, contracts, minutes and transcripts of official meetings, maps, books, photographs, data, research materials, films, sound and video recording, magnetic or other tapes, electronic data, computer stored data, any other like or similar data or materials recorded, stored or archived in whatever format ...
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other). Retention periods vary with ...
A records retention schedule is a document, often developed using archival appraisal concepts and analysis of business and legal contexts within the intended jurisdictions, that outlines how long certain types of records need to be retained for before they can be destroyed. For the retention schedule to be utilized a number of guidelines need ...
A retention schedule is a listing of organizational information types, or series of information in a manner which facilitates the understanding and application of the identified and approved retention period, and other information retention aspects.
While attached to the Philippines' Department of Information and Communications Technology (DICT) for purposes of policy coordination, it remains independent in the performance of its functions. [4] The Commission safeguards the fundamental human right of every individual to privacy, particularly information privacy , while ensuring the free ...
Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of: the selection or acquisition of the records by an archives
Records used infrequently may be moved to an “inactive records facility” until they meet their retention limit. Although some information retains long-term value, most records lose relevance over time, with their highest value occurring shortly after creation. Records then transition from active to semi-active and eventually to inactive. [12]
Document management, web content management, collaboration, workflow and business process management address the dynamic part of the information's life cycle. Records management manages finalized documents in accordance with the organization's retention period, which must comply with