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Sending backups off-site also ensures that there is a copy of pertinent data that is not stored on-site. Although some organizations manage and store their own off-site backups, many choose to have their backups managed and stored by third parties who specialize in the commercial protection of off-site data.
PCMS store large amounts of medical records, and hold the personal data of many individuals. These have become critical to the efficiency of storing medical information because of the high volumes of paperwork, the ability to quickly share information between medical institutions, and the increased mandatory reporting to the government. [1]
Until recently, physical storage has been the most common method of storing PHI. Physical safeguards for PHI include storing paper records in locked cabinets and enabling a control over the records. A security authority, PIN pad, or identification card could all be necessary to access physical storage of PHI.
A medical record folder being pulled from the records. Because many consider the information in medical records to be sensitive private information covered by expectations of privacy, many ethical and legal issues are implicated in their maintenance, such as third-party access and appropriate storage and disposal. [5]
Health information management's standards history is dated back to the introduction of the American Health Information Management Association, founded in 1928 "when the American College of Surgeons established the Association of Record Librarians of North America (ARLNA) to 'elevate the standards of clinical records in hospitals and other medical institutions.'" [3]
developing a records storage plan, which includes the short and long-term housing of physical records and digital information; identifying, classifying, and storing records; coordinating access to records internally and outside of the organization, balancing the requirements of business confidentiality, data privacy, and public access.
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