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According to Robert's Rules of Order, a widely used guide to parliamentary procedure, a meeting is a gathering of a group of people to make decisions. [1] This sense of "meeting" may be different from the general sense in that a meeting in general may not necessarily be conducted for the purpose of making decisions.
To attract attention and call a meeting to order. In most organizations, two taps raise and one tap seats the assembly; in others, two taps raise and three taps seat it. To maintain order and restore it when breached in the course of the proceedings. (Tap the gavel once, but vigorously).
An agenda lists the items of business to be taken up during a meeting or session. [3] It may also be called a "calendar". [4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted.
Henry M. Robert. A U.S. Army officer, Henry Martyn Robert (1837–1923), saw a need for a standard of parliamentary procedure while living in San Francisco.He found San Francisco in the mid-to-late 19th century to be a chaotic place where meetings of any kind tended to be tumultuous, with little consistency of procedure and with people of many nationalities and traditions thrown together.
The Speaker calls the House to order, the Chaplain of the House then offers a prayer, and the Speaker and House approves the legislative journal from the previous legislative day. After approval of the journal the members recite the Pledge of Allegiance , followed by the start of legislative business.
[11] [12] [13] Robert's Rules of Order contains a sample set of minutes. [14] Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order. [15]
Taking a vote by roll call (or by yeas and nays, as it is also called) has the effect of placing on the record how each member, or sometimes each delegation, votes; therefore, it has exactly the opposite effect of a ballot vote. It is usually confined to representative bodies, where the proceeds are published, since it enables constituents to ...
[16] Robert's Rules of Order The Modern Edition [17] and The Standard Code of Parliamentary Procedure [18] aspire to be concise. "This book is a basic reference book but does not claim to be comprehensive. For most organization and for most meetings, it will prove very adequate."