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The cornerstone of digital preservation, "data integrity" refers to the assurance that the data is "complete and unaltered in all essential respects"; a program designed to maintain integrity aims to "ensure data is recorded exactly as intended, and upon later retrieval, ensure the data is the same as it was when it was originally recorded".
This is significant especially where the original data was produced on technology at a lower level than currently possible. For example, archivists try to maintain the distinction between listening to a gramophone record played on a gramophone as opposed to a digitally cleaned version of the same recording through a modern hi-fi system.
In 2007, the WNRC opened a new Electronic Records Vault. The 976 square-foot vault allows Federal Records Centers to store and service temporary electronic records for Federal agencies. [3] This was after a major criminal fire on Tuesday, February 29, 2000, which destroyed 700,000 pages, as reported by archives officials. [4]
Electronic Records Archive. The Electronic Records Archives (ERA) is a program of the United States National Archives and Records Administration (NARA) to preserve electronic records as part of the U.S. government's broader records management process. The program began in 1998 [1] and started to accept records in 2008. [2]
A digital archive has been established by PROV to enable the general public to access permanent records. Archives New Zealand is also setting up a digital archive. Electronic tax records. Electronic Tax Records are computer-based/non-paper versions of records required by tax agencies like the Internal Revenue Service.
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition.
In the fields of records management and archival science, the term vital record is used [7] to mean "records, regardless of medium, which are essential to the organization in order to continue with its business-crucial functions both during and after a disaster. They need not be permanent, might be active or inactive, originals or copies." [8] [9]
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other). Retention periods vary with ...