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Formal letters are often used to communicate with officials, authorities, professional contacts and hiring managers. This article explains what a formal letter, how to address one and provides examples of how formal letters should be addressed.
To address a letter, first put your first and last name in the upper left hand corner of the page. If you’re sending the letter as part of your job, include the name of your company on the second line.
If you don’t know how to address a letter, you’re in luck because it’s a straightforward process once you know what to include and how to format it. In this article, we’ll cover how to address a letter in four simple steps, and we’ll share some examples of letter formats so you can see how it’s done.
1 Start by putting your contact information at the top. This longstanding rule makes sense: you want the person you’re addressing to readily know who you are, where you’re coming from, and how they can respond to you.
To address a formal letter, use the salutation “Dear” and then the person’s title and surname, for example “Dear Mr. Smith.” Alternatively, if you don’t know who the recipient of the letter will be, use a general salutation, such as “To whom it may concern” or “Dear Sir or Madam.”
Some formal letter examples include: Cover letter. Offer acceptance letter. Professional thank you letter. Business letter. Sales letter. Termination letter. Letter of intent. Letter of recommendation.
Updated July 30, 2024. Letters are formal, semi-formal or informal documents for conveying important information to contacts. When preparing one, you typically need to write an address at the top that indicates who your intended recipient is.