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Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.
Records management professionals in designing comprehensive and effective records management programs. The principles identify the critical hallmarks of information governance, which Gartner describes as an accountability framework that "includes the processes, roles, standards, and metrics that ensure the effective and efficient use of ...
ISO 15489 Information and documentation—Records management is an international standard for the management of business records, consisting of two (2) parts: Part 1: Concepts and principles and Part 2: Guidelines. [1]
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. [2]
A records manager is the professional responsible for records management in an organization. This role has evolved over time and takes many forms, with many related areas of knowledge required for professional competency. Records managers are found in all types of organizations, including business, government, and nonprofit sectors.
The records continuum model. The records continuum model (RCM) is an abstract conceptual model that helps to understand and explore recordkeeping activities. It was created in the 1990s by Monash University academic Frank Upward with input from colleagues Sue McKemmish and Livia Iacovino as a response to evolving discussions about the challenges of managing digital records and archives in the ...
Given proper metadata, records management functions can be automated, thereby reducing the risk of spoliation of evidence and other fraudulent manipulations of records. Moreover, such records can be used to automate the process of auditing data maintained in databases , thereby reducing the risk of single points of failure associated with the ...
These records include correspondence, forms, reports, drawings, and computer input/output. [9] Distribution refers to the management of information after it has been created or received, including internal and external distribution, as records that leave the organization document transactions with outside parties. [clarification needed] [10]