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Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.
A retention schedule is a listing of organizational information types, or series of information in a manner which facilitates the understanding and application of the identified and approved retention period, and other information retention aspects.
Records are managed by the Joint Staff or originating combatant command's records officer throughout their lifecycle until the disposition schedule calls for them to be accessioned to the National Archives and Records Administration (NARA), at which time NARA assumes physical and legal custody of those records which have been deemed permanent.
The Federal Records Act was created following the recommendations of the Hoover Commission (1947-49). [1] It implemented one of the reforms proposed by Emmett Leahy in his October 1948 report on Records Management in the United States Government, with the goal of ensuring that all federal departments and agencies had a program for records management.
Disposition; Creation and Receipt refer to records at their point of origin, which can be the creation of records within an organization or the receipt of information from external sources. These records include correspondence, forms, reports, drawings, and computer input/output. [9]
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other). Retention periods vary with ...
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This typically involves retention (and protection from change), until some events occur which relate to the record and which trigger the final disposition schedule to apply to the record. Eventually, typically at a set time after these events, the record undergoes destruction.