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The number in Box 1 excludes benefits that aren't subject to tax, such as amounts you have withheld to pay your share of health-insurance premiums or contributions to employer-sponsored retirement ...
So for many employees, the Box 3 and 5 figures will be higher than Box 1. Still, the key figure that you'll report on your income tax return is the Box 1 amount. Box 2: What You Already Paid the IRS
Number 1A on the 1040 form details your total amount from W-2 income, which will be box 1 on your W-2. Number 25 on the 1040 form details the federal income tax withheld on your W-2 forms.
In US territories, the W-2 is issued with a two letter territory code, such as W-2GU for Guam. Corrections can be filed using Form W-2c. The use of the form has led to the phrase "W-2 employees" to refer to those who receive Form W-2, in contrast to independent contractors and other "1099 workers" whose income is instead reported on Form 1099. [2]
As of the 2018 tax year, Form 1040, U.S. Individual Income Tax Return, is the only form used for personal (individual) federal income tax returns filed with the IRS. In prior years, it had been one of three forms (1040 [the "Long Form"], 1040A [the "Short Form"] and 1040EZ – see below for explanations of each) used for such returns.
The payor was required to report the name and address of the payee and the total amount of payments on Form 1099 and sent to the Internal Revenue Service by March 1 of the year following the payments. The payor was required to include Form 1096, a letter of transmittal and affidavit certifying the accuracy of each Form 1099.
If you do not receive your W-2 by Feb. 15, it's suggested that you can call the IRS at 800-829-1040. A former employer that is no longer in business is still obligated to supply you with a W-2.
Wages paid above a fixed amount each year by any one employee are not subject to Social Security tax. For 2023, this wage maximum is $160,200. [11] Medicare tax of 1.45% is withheld from wages, with no maximum. [12] (This brings the total federal payroll tax withholding to 7.65%.)