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The decisions made by members present at a meeting are the official acts in the name of the organization. [2] [6] According to RONR, this rule is considered to be a "fundamental principle of parliamentary law". [11] Exceptions for absentee voting would have to be expressly provided for in the organization's rules. [14]
According to Robert's Rules of Order, a widely used guide to parliamentary procedure, a meeting is a gathering of a group of people to make decisions. [1] This sense of "meeting" may be different from the general sense in that a meeting in general may not necessarily be conducted for the purpose of making decisions.
A large meeting, which is an unorganized group meeting open to all individuals in a sector of the population who are interested in deliberating about a subject proposed by the meeting's sponsors. Examples include meetings to discuss common political concerns or community interests, or meetings to form a new society. [5]
There are different types of meetings though, and each have different rules. A work session is typically where the public body will get together to discuss one or just a few small items specifically.
[16] Robert's Rules of Order The Modern Edition [17] and The Standard Code of Parliamentary Procedure [18] aspire to be concise. "This book is a basic reference book but does not claim to be comprehensive. For most organization and for most meetings, it will prove very adequate."
Flowchart of basic consensus decision-making process. Groups that require unanimity commonly use a core set of procedures depicted in this flow chart. [32] [33] [34] Once an agenda for discussion has been set and, optionally, the ground rules for the meeting have been agreed upon, each item of the agenda is addressed in turn.