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An active record is a record needed to perform current operations, subject to frequent use, and usually located near the user. In the past, 'records management' was sometimes used to refer only to the management of records which were no longer in everyday use but still needed to be kept – "semi-current" or "inactive" records, often stored in ...
In some cases, computer programs manipulate files that are made visible to the computer user. For example, in a word-processing program, the user manipulates document files that the user personally names. Although the content of the document file is arranged in a format that the word-processing program understands, the user is able to choose ...
A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is recorded. The term has some overlap with the concepts of content management systems.
In the case of document retrieval, queries can be based on full-text or other content-based indexing. Information retrieval is the science [1] of searching for information in a document, searching for documents themselves, and also searching for the metadata that describes data, and for databases of texts, images or sounds.
The Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of the presentation of the document, including the text, fonts, graphics, and other information needed to display it.
In computing, a directory is a file system cataloging structure which contains references to other computer files, and possibly other directories. On many computers, directories are known as folders , or drawers , [ 1 ] analogous to a workbench or the traditional office filing cabinet .
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In computer science [citation needed], a storage record is: A group of related data, words, or fields treated as a meaningful unit; for instance, a Name, Address, and Telephone Number can be a "Personal Record". A self-contained collection of information about a single object; a record is made up of a number of distinct items, called fields.