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A functional manager oversees a particular functional area of an organization, such as a department or team. They're responsible for managing, owning and providing the resources for projects. However, their involvement with projects varies based on the company's organizational structure.
The responsibilities of functional managers are to organize and conduct performance reviews, hire new people to the team, ensure the right skill set within a team, delegate and distribute tasks between team members, and more.
Functional managers and project managers have different roles and duties within an organization. Functional managers are accountable to manage people with specific skills and different resources within a department or section to meet functional objectives as well as corporate objectives.
A functional manager’s roles and responsibilities will depend on their work area. For example, a finance manager has responsibilities such as preparing financial reports, creating budgets, directing investment activities, and developing plans for the company’s long-term financial goals.
Functional managers are in charge of a functional department. This is part of an organization that comprises all the teams working to accomplish a single specialized function. Continue reading for a basic overview of a functional manager’s job description.
What are the responsibilities of a functional manager? Communicate any changes in the availability of their resources to the project/program manager. Keep track of the status of the project/program and understand the impacts on their resources and areas of responsibility. Help the project/program manager to deliver leadership and get the buy-in.
In a matrix information technology organization, the functional manager plays a key role in project management and is responsible for critical processes. Success will depend on the functional manager and the project manager cooperating, communicating, and understanding each other’s role.
The critical role of the functional manager is to: Review and approve the project plan for their areas. Provide people with opportunities to be project team members. Provide direction, as and when required, to the team member who represents the concern department. Review the project schedule.
Functional management is an organizational structure that relies on individual functional managers to manage a specific department or functional area. A functional organization breaks down its operations into functional areas.
Clarify the roles and responsibilities of each functional manager. To lead their projects to success, they will need to have real sponsors at senior management level and the support of line management, who will need to make sufficient internal resources available.