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This work is in the public domain in the Philippines and possibly other jurisdictions because it is a work created by an officer or employee of the Government of the Philippines or any of its subdivisions and instrumentalities, including government-owned and/or controlled corporations, as part of their regularly prescribed official duties ...
Destruction of records ought to be authorized by law, statute, regulation, or operating procedure, and the records should be disposed of with care to avoid inadvertent disclosure of information. The process needs to be well-documented, starting with a records retention schedule and policies and procedures that have been approved at the highest ...
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There is a register in which all these entries are made then and there. The arrangements for storing these records also to be made in every Office. There will be a record clerk who is in charge of storing files and retrieving them. The system evolved and practiced in Governmental offices is comprehensive.
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition.
The Order defines "information" to include any records, documents, papers, reports, letters, contracts, minutes and transcripts of official meetings, maps, books, photographs, data, research materials, films, sound and video recording, magnetic or other tapes, electronic data, computer stored data, any other like or similar data or materials recorded, stored or archived in whatever format ...
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However, in 1898, Spain ceded its claims over the Philippines to the United States of America through the Treaty of Paris. Article VIII of the treaty authorized Philippine records in the islands and in Spain to be under the new stewardship of the American government. [2] As a result, the Office of Archives was officially established.