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Email archiving is the act of preserving and making searchable all email to/from an individual. Email archiving solutions capture email content either directly from the email application itself or during transport. The messages are typically then stored on magnetic disk storage and indexed to simplify future searches.
Morgan Stanley had a $1.45 billion judgment against it and Merrill Lynch was issued a $2.5 million fine because of its inability to reproduce e-mail transmissions. Because of growing concerns of similar repercussions, major corporations are implementing electronic message journaling to meet compliance requirements.
In addition to a backup system, several other components are necessary for a useful email archiving system: Message header/metadata. Message body and related document attachments. Search and retrieval. Efficient storage. Reliable gathering of email flow. Policy enforcement, such as retention policy. Compliance certification.
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It ensures continuity in communication while enabling businesses to take advantage of new technologies, improve security, and enhance operational efficiency. Email migration often extends beyond simple message transfers, encompassing the movement of entire email systems, which can include calendars, contact lists, and archived messages.