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Archival description must be clear about what archivists know, what they don’t know, and how they know it. Archivists must document and make discoverable the actions they take on records. Archival description is accessible. Archival description should be easy to use, re-use, and share. Each collection within a repository must have an archival ...
Description from the general to the specific; Multilevel description starts from a general level of description, which is usually the fonds, and proceeds to more detailed levels, such as the subfonds, the series, the file, the item, etc. This hierarchical structure must be represented and properly defined in the archival description. [2]
The Rules for Archival Description (RAD) is the Canadian archival descriptive standard. It provides a set of rules based on traditional archival principles, whose purpose is to provide a consistent and commonly shared descriptive foundation for describing archival materials within a given fonds. [ 1 ]
Original order: As much as possible, archival material will be kept in the order by which the records were created, maintained, and/or used at their origin; While archival standards vary by country (e.g. Rules for Archival Description), they follow a broad international consensus . For example, archival descriptions will always proceed from the ...
A bibliographic description represents an individual published item, is based on and derived from the physical item, and is thus considered item-level. [3] Archival description, by contrast, represents a collection, or a fonds, often containing individual items of various media, sharing a common origin, or provenance. [12]
An International Standard Archival Authority Record (ISAAR) is a form of authority control record, standardized by the Committee of Descriptive Standards of the International Council on Archives. [ 1 ]
Appraisal is considered a core archival function, along with acquisition, arrangement and description, preservation and access. The official definition from the Society of American Archivists (SAA) is as follows: In an archival context, appraisal is the process of determining whether records and other materials have permanent (archival) value.
Encoded Archival Context – Corporate bodies, Persons and Families (EAC-CPF) is an XML standard for encoding information about the creators of archival materials – i.e., a corporate body, person or family -- including their relationships to (a) resources (books, collections, papers, etc.) and (b) other corporate bodies, persons and families.