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Archival description must be clear about what archivists know, what they don’t know, and how they know it. Archivists must document and make discoverable the actions they take on records. Archival description is accessible. Archival description should be easy to use, re-use, and share. Each collection within a repository must have an archival ...
In this way archival description focuses on the intellectual structure and content of the collection rather than its physical characteristics. [ 14 ] A finding aid is a tool that helps users to find materials within an archive through the description of its contents. [ 11 ]
The World Bank Group Archive is arranged into Fonds (level of description) using EAD XML schemas with metadata for the description or archival content following the ISAD(G) standard. [10] UNESCO Archives are organized using the AtoM database and adhere to ISAD (G) standard for archival description. The UNESCO Archives are also organized using a ...
The Rules for Archival Description (RAD) is the Canadian archival descriptive standard. It provides a set of rules based on traditional archival principles, whose purpose is to provide a consistent and commonly shared descriptive foundation for describing archival materials within a given fonds. [ 1 ]
For example, common standards used by archivists for structuring descriptive metadata, which conveys information such as the form, extent, and content of archival materials, include Machine-Readable Cataloguing (MARC format), Encoded Archival Description (EAD), and Dublin core. [12]
While archival standards vary by country (e.g. Rules for Archival Description), they follow a broad international consensus . For example, archival descriptions will always proceed from the general to the specific.
The Conceptual Model aims to bring together the council's current descriptive standards, namely the General International Standard Archival Description (ISAD(G)), International Standard Archival Authority Records — Corporate Bodies, Persons, and Families (ISAAR(CPF)), International Standard Description of Functions (ISDF), and International Standard Description of Institutions with Archival ...
The first step in archival processing is to survey the collection. The goal of a survey is to gain an understanding of the originator, determine the context of the creation of the collection, to observe the material's overall size and scope, to ascertain if the collection has access limitations, to locate any existing finding aids submitted with the collection, and to discover any underlying ...