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A system of record (SOR) or source system of record (SSoR) is a data management term for an information storage system (commonly implemented on a computer system running a database management system) that is the authoritative data source for a given data element or piece of information, like for example a row (or record) in a table.
ARMA International defines records management as "the field of management responsible for establishing and implementing policies, systems, and procedures to capture, create, access, distribute, use, store, secure, retrieve, and ensure disposition of an organization's records and information". Such a system may be paper-based (such as index ...
Electronic Records Archive. The Electronic Records Archives (ERA) is a program of the United States National Archives and Records Administration (NARA) to preserve electronic records as part of the U.S. government's broader records management process. The program began in 1998 [1] and started to accept records in 2008. [2]
Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of: the selection or acquisition of the records by an archives
Original order is a concept in archival theory that a group of records should be maintained in the same order as they were placed by the record's creator. Along with provenance, original order is a core tenet of the archival concept of respect des fonds.
A magnetic tape is an example of a medium that can support records of uniform length or variable length. In a record file system, a programmer designs the records that may be used in a file. All application programs accessing the file, whether adding, reading, or updating records share an understanding of the design of the records.
Census records are among the most frequently requested at NARA, with the oldest entries from 1790. [42] These records often contain information such as addresses and names of family members. However, all pieces of personal data are restricted for 72 years after collection; prior to then, federal agencies can only access statistical data. [43]
A.D. Hopkins, commonly referred to as the father of forest entomology in the United States, formulated the record-keeping system that now bears his name. Hopkins brought his system to the federal government when he came to work for the Division of Entomology in the late 1890s, by which time he had already been using his record-keeping system at West Virginia University, Morgantown, WV, where ...