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You can insert a drop-down list of valid entries (also called a drop-down menu or drop-down box) in Excel to make data entry easier, or to limit entries to certain items that you define.
If you set up your list source as an Excel table, then all you need to do is add or remove items from the list, and Excel will automatically update any associated drop-downs for you. To add an item, go to the end of the list and type the new item. To remove an item, press Delete.
Add a list box to your Excel worksheet from which users can choose a value. Make data entry easier by letting users choose a value from a combo box. A combo box combines a text box with a list box to create a drop-down list. You can add a Form Control or an ActiveX Control combo box.
Use data validation to restrict the type of data or the values that users enter into a cell, like a dropdown list. Windows macOS Web. Select the cell (s) you want to create a rule for. Select Data >Data Validation.
If you set up your list source as an Excel table, then all you need to do is add or remove items from the list, and Excel will automatically update any associated drop-downs for you. To add an item, go to the end of the list and type the new item. To remove an item, press Delete.
To remove a drop-down list, click the cell with the list, then click Data > Data Validation, and then on the Settings tab, click Clear All, then OK. A drop-down list is also known as a drop-down box or drop-down menu.
Microsoft Excel provides several controls for dialog sheets that are useful for selecting items from a list. Examples of controls are list boxes, combo boxes, spin buttons, and scroll bars.
Use a custom list to sort or fill in a user-defined order. Excel provides day-of-the-week and month-of-the year built-in lists, but you can also create your own custom list.
You can use Formula AutoComplete in the middle of an existing nested function or formula. The text immediately before the insertion point is used to display values in the drop-down list, and all of the text after the insertion point remains unchanged.
You can use data validation to restrict the type of data or values that users enter into cells. This is an advanced topic on data validation. For an introduction to data validation, and how to validate a cell or a range, see Add data validation to a cell or a range.
Create or delete a custom list for sorting and filling data. Sort a list by days of the week or months of the year or sort by priorities in Excel. Or you can create your own custom list for items that don't sort well alphabetically.