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In computing, off-site data protection, or vaulting, is the strategy of sending critical data out of the main location (off the main site) as part of a disaster recovery plan. Data is usually transported off-site using removable storage media such as magnetic tape or optical storage .
PCMS store large amounts of medical records, and hold the personal data of many individuals. These have become critical to the efficiency of storing medical information because of the high volumes of paperwork, the ability to quickly share information between medical institutions, and the increased mandatory reporting to the government. [1]
A medical record folder being pulled from the records. Because many consider the information in medical records to be sensitive private information covered by expectations of privacy, many ethical and legal issues are implicated in their maintenance, such as third-party access and appropriate storage and disposal. [5]
For example, sharing information about someone on the street with an obvious medical condition such as an amputation is not restricted by U.S. law. However, obtaining information about the amputation exclusively from a protected source, such as from an electronic medical record, would breach HIPAA regulations. Business Associates
Health information management's standards history is dated back to the introduction of the American Health Information Management Association, founded in 1928 "when the American College of Surgeons established the Association of Record Librarians of North America (ARLNA) to 'elevate the standards of clinical records in hospitals and other medical institutions.'" [3]
developing a records storage plan, which includes the short and long-term housing of physical records and digital information; identifying, classifying, and storing records; coordinating access to records internally and outside of the organization, balancing the requirements of business confidentiality, data privacy, and public access.