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Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition.
Aside from its Records Management and Reference Services, it provides Technical Assistance and Continuing Education services to the general public. The Archives is headed by an executive director, informally called the National Archivist of the Philippines. The current director is Victorino Manalo, appointed by President Benigno Aquino in 2012.
The Order defines "information" to include any records, documents, papers, reports, letters, contracts, minutes and transcripts of official meetings, maps, books, photographs, data, research materials, films, sound and video recording, magnetic or other tapes, electronic data, computer stored data, any other like or similar data or materials recorded, stored or archived in whatever format ...
Records management is the process of ensuring that in whatever form, records are maintained and managed economically, effectively and efficiently throughout their life cycle in the organization. Information governance is the protection of records from access by individuals that are not supposed to access the records.
Records management professionals in designing comprehensive and effective records management programs. The principles identify the critical hallmarks of information governance, which Gartner describes as an accountability framework that "includes the processes, roles, standards, and metrics that ensure the effective and efficient use of ...
These records include correspondence, forms, reports, drawings, and computer input/output. [9] Distribution / Access refers to the management of information after it has been created or received, including internal and external distribution, as records that leave the organization document transactions with outside parties. [clarification needed ...
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other). Retention periods vary with ...