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A paperless office (or paper-free office) is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form, a process known as digitization .
"Document capture" is the act of scanning paper documents so they can be archived and retrieved in their original image format. It is the most widespread imaging technology used by companies today. Software improvements now make it possible to capture paper documents while importing electronic files and to process them together through the same ...
By converting paper documents into digital format through scanning, organizations convert paper into image formats such as TIF, JPG, and PDF, and also extract valuable index information or business data from the document using OCR technology. Digital documents and associated metadata can easily be stored in the ECM in a variety of formats.
Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm , on demand printers, facsimile machines , copiers , multifunction printers , document scanners , computer output microfilm (COM) and archive writers.
Document management software is an electronic cabinet that can be used to organize all paper and digital files. [25] The software helps the businesses to combine paper to digital files and store it into a single hub after it is scanned and digital formats get imported. [26]
Capture involves converting information from paper documents into an electronic format by scanning, and collects electronic files and information into a consistent structure for management. Capture technologies also encompass the creation of metadata, describing characteristics of a document for easy location through search technology. A ...
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