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PDF/A is an ISO-standardized version of the PDF specialized for use in the archiving and long-term preservation of electronic documents. PDF/A-3 allows embedding of other file formats, including XML , into PDF/A conforming documents, thus potentially providing the best of both human- and machine-readability.
A range of software vendors offer these systems at an enterprise level (i.e. targeted at managing all documents and records within an enterprise). [1] These vendors have historically provided electronic document management systems and have acquired smaller records management system companies. The seamlessness of the integration and the original ...
Records management professionals in designing comprehensive and effective records management programs. The principles identify the critical hallmarks of information governance, which Gartner describes as an accountability framework that "includes the processes, roles, standards, and metrics that ensure the effective and efficient use of ...
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An Electronic Document and Records Management System is a computer program or set of programs used to track and store records. The term is distinguished from imaging and document management systems that specialize in paper capture and document management respectively. Electronic records management Systems commonly provide specialized security ...
Document management systems may have a rights management module that allows an administrator to give access to documents based on type to only certain people or groups of people. Document marking at the time of printing or PDF-creation is an essential element to preclude alteration or unintended use.
Some best practices and guidelines for email preservation can be found in the following resources: Curating E-Mails: A Life-cycle Approach to the Management and Preservation of E-mail Messages (2006) by Maureen Pennock. [123] Technology Watch Report 11-01: Preserving Email (2011) by Christopher J Prom. [122] Best Practices: Email Archiving by ...
As of August 2019, XFDF 3.0 is an ISO/IEC standard under the formal name ISO 19444-1:2019 - Document management — XML Forms Data Format — Part 1: Use of ISO 32000-2 (XFDF 3.0). [57] This standard is a normative reference of ISO 32000-2. PDF. The entire document can be submitted rather than individual fields and values, as was defined in PDF ...