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Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.
A business record is a document (hard copy or digital) that records an "act, condition, or event" [1] related to business. Business records include meeting minutes, memoranda, employment contracts, and accounting source documents. It must be retrievable at a later date so that the business dealings can be accurately reviewed as required.
Many documents that are produced today, such as personal letters, pictures, contracts, newspapers, and medical records, would be considered valuable historical documents in the future. However most of these will be lost in the future since they are either printed on ordinary paper which has a limited lifespan, or even stored in digital formats ...
Transcript (law), a verbatim record of some proceedings, in particular a court transcript is a record of a law court case or similar procedure; Archaeological record, the body of archaeological evidence; Recorded history, a record of events that has been made for thousands of years in one form or another, e.g., oral, photographic, or written
Importance: When appraising records, one must judge records first based on the needs of the government itself, then on the needs of historians/social scientists, as well as local historians and genealogists; he encourages archivists to be wary of records with sentimental value.
An archive is an accumulation of historical records or materials, in any medium, or the physical facility in which they are located. [1] [2]Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the history and function of that person or organization.
Public records are documents or pieces of information that are not considered confidential and generally pertain to the conduct of government.. Depending on jurisdiction, examples of public records includes information pertaining to births, deaths, marriages, and documented transaction with government agencies.
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition.