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identification and maintenance of records per a specified retention period; executing a retention policy on the disposal of records which are no longer required for operational reasons; according to organizational policies, statutory requirements, and other regulations this may involve either their destruction or permanent preservation in an ...
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other). Retention periods vary with ...
A retention schedule is a listing of organizational information types, or series of information in a manner which facilitates the understanding and application of the identified and approved retention period, and other information retention aspects.
Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of: the selection or acquisition of the records by an archives
Schemes for data retention do not make provisions for adequate regulation of the data retention process and for independent judicial oversight. [citation needed] Data retention is an invasion of privacy and a disproportionate response to the threat of terrorism. [citation needed] It is easy for terrorists to avoid having their communications ...
Records used infrequently may be moved to an “inactive records facility” until they meet their retention limit. Although some information retains long-term value, most records lose relevance over time, with their highest value occurring shortly after creation. Records then transition from active to semi-active and eventually to inactive. [12]
Requires that the President and his staff take all practical steps to file personal records separately from Presidential records. Prevents an individual who has been convicted of a crime related to the review, retention, removal, or destruction of records from being given access to any original records.
This typically involves retention (and protection from change), until some events occur which relate to the record and which trigger the final disposition schedule to apply to the record. Eventually, typically at a set time after these events, the record undergoes destruction.