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Many document management systems include the ability to read documents via optical character recognition and use that data within the document management system's framework. While this technology is essential to achieving a paperless office [ 17 ] it does not address the processes that generate paper in the first place.
Importing documents from ECM/DMS software solutions, email servers, FTP, and EDI is now as much of a requirement of document capture software as is paper capture. The normalization of output files to text-based PDF format is now another critical factor in long-term archival of proprietary electronic file formats.
"Document capture" is the act of scanning paper documents so they can be archived and retrieved in their original image format. It is the most widespread imaging technology used by companies today. Software improvements now make it possible to capture paper documents while importing electronic files and to process them together through the same ...
Most everyone agrees that getting doctors to convert paper health records to a digital system makes a ton of sense. Physicians could immediately pull up your lab data, scans, medical allergies ...
However, paper can be costly and, if used excessively, wasteful. Document management software is not simply a tool but it lets a user manage access, track and edit information stored. Document management software is an electronic cabinet that can be used to organize all paper and digital files. [25]
EDI and other similar technologies save costs for businesses by providing an alternative to, or replacement for, information flows which would require a great deal of human interaction and paper documents. Even when paper documents are maintained in parallel with EDI exchange, e.g. printed shipping manifests, electronic exchange and the use of ...